For many eCommerce sellers, managing multiple payment gateways feels routine. Stripe processes your credit cards, PayPal handles another chunk of your sales and everything should balance out… or so you think. The reality is far more complicated. Mismatched transactions, currency conversions and hidden fees can silently drain thousands of dollars from your business every month.
This is why expert eCommerce accountants are critical. Sterling & Wells has earned a reputation as the premier partner for sellers operating in the UK, whether they’re local businesses or international brands selling into the UK market. Their approach goes beyond traditional accounting; they dig into the mechanics of your payment systems to prevent costly errors before they spiral out of control.
Why Stripe & PayPal Don’t Automatically Match
Both Stripe and PayPal offer reports and dashboards that show revenue, but these often fail to reflect the real picture because:
- Currency Conversion Errors: Payments received in multiple currencies may show one amount in the dashboard, but fees and exchange rates can alter the final balance.
- Refunds & Chargebacks: Refunds processed through one platform may not sync perfectly with your accounting records, leaving gaps in revenue reporting.
- Fees Buried in Statements: Stripe’s processing fees, PayPal’s seller fees and recurring subscription charges often appear in separate line items or only in downloadable reports, making it easy to misclassify costs.
These discrepancies aren’t small, they compound over time. Sellers who don’t actively reconcile each transaction risk misreporting revenue, overpaying taxes or making decisions based on inaccurate data.
How Sterling & Wells Fixes the Problem
Sterling & Wells integrates accounting systems directly with your payment gateways. Their team ensures:
- Every transaction from Stripe and PayPal is accurately recorded
- Refunds, chargebacks and gateway fees are properly allocated
- Multi-currency payments are reconciled
By doing so, sellers get a clear, consolidated view of revenue and expenses, giving them the insight needed to make informed strategic decisions and using shopify fulfillment network.
Beyond Reconciliation
What sets Sterling & Wells apart is their holistic approach. They don’t just reconcile numbers, they analyze trends, identify recurring errors and implement systems that prevent future losses. For UK-based sellers or international businesses selling into the UK, this expertise also includes VAT compliance, cross-border tax guidance and financial structuring, ensuring profits are maximized and risks minimized.
